Remote Desktop ConnectionsTips and Techniques for Setting Up Remote Desktop Connections and Using Multiple Displays

It's very convenient to run another PC from your current PC. Whether it's another machine in your office, network, or physical location, Windows offers a Remote Desktop Connection feature to do so.

Multiple Display Monitors

This is particularly valuable to:

  • Run a PC on your network without having to physically go to it.
  • Run a Virtual Machine (HyperV or VMWare Workstation) hosted on another machine.
  • Run a PC next to you without needing a KVM switch to share monitors, keyboards and mouse. Common if you have older PCs lying around. Just remote to it.
  • From offsite, run the PC in your office (or network). You can run it as if you were onsite with the benefit of the speed of your internal network rather than data coming to your PC over your Internet connection. You will need VPN authentication to connect to your network.
  • Offer PCs with Windows applications that people can run without having to install anything on their PC. This can avoid the issues with installations on individual machines, conflicts with other programs, Windows updates, etc. Support any Windows application including Microsoft Access, Visual Basic 6, .NET and legacy apps for any user including Macs. For servers, one can use Terminal Server to support multiple users at the same time. Read our paper Using Terminal Services and RemoteApp to Extend Your Microsoft Access and other Windows Applications Over the Internet for more details on that. For this article, we're covering the standard Windows O/S that allows one user to run it at a time.

Our consulting team can help you evaluate the options and tradeoffs, and implement a migration path to ensure a smooth transition to a remote hosted platform. For more information visit our page, Running Microsoft Access via Remote Desktop and Remote App including Hosting on the Microsoft Azure Cloud.

To enable this feature, the PC needs to allow remote desktop and specify who can connect. You can press the Windows Key and R to open the Run Window and enter sysdm.cpl [Enter].

Or from the Control Panel choose System Settings (or from Windows Explorer, choose Computer, right click Properties). From there, click on the Advanced System Settings option:

Advanced System Settings

Remember the Computer Name

On the first tab, note the computer name which is its unique name on your network. You'll need to know that when you remote to it from another PC. It can be a name or IP address:

Computer Name Tab

Click on the Remote tab, and allow connections to the PC:

Remote tab

Click on the [Select Users] button to specify who can connect to the PC. Be sure to include the login you use if it's different from the administrator on that machine:

Remote Desktop Users

The machine is now set to allow another PC to log into it and run it.

From the Windows menu, choose "Remote Desktop Connection". This screen appears:

Remote Desktop Connection

Enter the name of the Computer we saved earlier and press [Connect].

You'll need to enter your login credentials the first time.

Remote Desktop Windows Security Login

Check the "Remember my credentials" box so you won't need to enter it every time you connect.

There may be some problems when you try to connect.

Authentication error has occurred: The Local Security Authority cannot be contacted

You may encounter this error when you try to connect:

Authentication Error Has occurred Local Security Authority cannot be contacted

If so, it means your network isn't setup for Transport Level Security (TLS). You can get around this by updating the remote PC and setting its Remote Desktop option to less secure:

Remote Less Secure

Error: The security database on the server does not have a computer account for this workstation trust relationship

If you encounter this error, it usually means the remote PC was setup on the network before the current domain trust system was updated. To fix this by updating the remote PC's network connection. Go back to the Computer Name tab and press the [Network ID] button. Just step through the Wizard to refresh it.

When you connect for the first time, a prompt asks you to validate the certificate of the remote computer:

Remote Desktop Certificate

Avoid seeing this again by checking the box "Don't ask me again for connections to this computer"

Once connected, your remote PC appears in a Window:

Remote PC Session

You can maximize it to full screen and it'll feel like you're on that computer. The only difference is a connection bar (moveable) that appears at the top to identify the remote PC.

Note that unless the PC is a server O/S, only one user can remote to it at a time. If another remote session is running, that user is kicked out when you connect. To support multiple simultaneous users, setup Terminal Services with RemoteApp.

Having multiple monitors on a PC is a huge productivity booster; people usually connect remotely in just one monitor.

Fortunately, there's a feature to let you also use multiple monitors remotely. If you have two monitors and the PC you're connecting to has two, you can run both monitors remotely as well. Click on Options, go to the Display tab and check "Use all my monitors for the remote session".

Remote Desktop with Multiple Displays

Multiple Display Monitors

Note that the Display tab also lets you set the screen resolution if the remote PC is using a different resolution or screen size than your local monitor.

Remote Desktop ConnectionsHave any suggestions or comments? Head to our blog post Tips and Techniques for Setting up Remote Desktop Connections and Using Multiple Displays and leave us your feedback!

Related Resources

Table Design

Query Design

Form Design

Form Tips and Mistakes

Copy Command Button and Keep Picture

Module VBA to Forms and Controls

Form Navigation Caption

Resync Record in a Subform

Synchronize Two Subforms

Multiple OpenArgs Values

Late Bind Tab Subforms

Subform Reference to Control Rather than Field

Tab Page Reference

Shortcut Keys

Combo Box Top 6 Tips

Properties and Validation

Select First Item

Cascading Combo Boxes

Zip, City, State AutoFill

Report Design

Suppress Page Headers and Footers on the First Page of Your Report

Add the NoData Event

Annual Monthly Crosstab Columns

Design Environment

Add Buttons to the Quick Access Toolbar

Collapse the Office Ribbon for more space

VBA Programming

Basics: Forms and Controls

Run VBA Code from a Macro

Use Nz() to Handle Nulls

Avoid Exits in the Body of a Procedure

Shortcut Debugging Keys

Set Module Options

Math Rounding Issues

Rename a File or Folder

Avoid DoEvents in Loops

Age Calculations

Weekday Math

Send Emails with DoCmd.SendObject

Source Code Library

Microsoft Access Modules Library

Microsoft Access Modules

VBA Error Handling

Error Handling and Debugging Techniques

Error Number and Description Reference

Basic Error Handling

Pinpointing the Error Line

Performance Tips

Linked Database

Subdatasheet Name

Visual SourceSafe


Runtime Downloads

Simulate Runtime

Prevent Close Box

Disable Design Changes

Broken References

Remote Desktop Connection Setup

Terminal Services and RemoteApp Deployment

Reboot Remote Desktop

Missing Package & Deployment Wizard

Avoid Program Files Folder

Unavailable Mapped Drives

Microsoft Access Front-End Deployment

System Admin

Disaster Recovery Plan

Compact Database

Compact on Close

Database Corruption

Remove 'Save to SharePoint Site' Prompt from an Access Database

Class Not Registered Run-time Error -2147221164

Inconsistent Compile Error

Decompile Database

Bad DLL Calling Convention

Error 3045: Could Not Use

Converting ACCDB to MDB

SQL Server Upsizing

Microsoft Access to SQL Server Upsizing Center

Microsoft Access to SQL Server Upsizing Center

When and How to Upsize Access to SQL Server

SQL Server Express Versions and Downloads

Cloud and Azure

Cloud Implications

MS Access and SQL Azure

Deploying MS Access Linked to SQL Azure

SQL Server Azure Usage and DTU Limits

Visual Studio LightSwitch

LightSwitch Introduction

Comparison Matrix

Additional Resources

Connect with Us


Free Product Catalog from FMS