Easily Organize Multiple Spreadsheets to Open Together
Provided by: Molly Pell, Technical Project Manager
If you always open a
group of spreadsheets together, you can create an Excel workspace that
simplifies this task.
Using Excel Workspaces, you can open and organize a set of related
workbooks, and save the arrangement for later use. Just open the workbooks
that you use together, arrange them, and save the workspace. Later on, open
the workspace file (*.xlw) to pick up where you left off. Think of
workspaces as a shortcut to a group of files in a particular view. The
workspace does not contain the workbooks, it just points to them.
Consider coaching a
sports team. You may have separate workbooks for the team roster, emergency
contacts, scorecards, and stats. These files may be saved in various
locations on your computer, but you often need to open them all at once.
Instead of locating and
arranging each of the files when you need them, follow these steps to create
a workspace:
1.
Open the workbooks that you use together, and arrange them in
the Excel window.
2.
From the Excel menu, select File > Save Workspace:
3.
On the dialog that appears, notice that the file type changes
to “Workspaces (*.xlw)”:
Select an appropriate
name and location for the workspace, and click “Save.”
The next time you need to
open the group of files, just open the workspace that you created. The group
of workbooks opens and is arranged just how you left it.
Remember that the
workspace does not contain the files themselves. That is, if you need to
copy the workbooks to disk, you can’t just copy the workspace—you’ll need to
copy the actual workbooks.
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