Easily Send Emails and PDF Attachments from Microsoft Access
SHIPPING FOR MICROSOFT ACCESS 2016
- Supports 32 and 64 bit versions of Access 2016
- Email validation feature to check email addresses in your data source
- Option to save attached files to disk
- Preview saving files to disk
- New VBA function to preview saving files to disk
- Code Generator with save to file option for preview
- Revised help file and user manual
all the new features...
Total Access Emailer is the most
popular Microsoft Access email program. The email addresses in your
Microsoft Access databases are a valuable asset. Whether it's a list of
customers, employees, friends, prospects, or other contacts, email
offers an efficient way to communicate with them. Imagine the power
of your emails by merging that with all your other information for each
Sending emails merged with your MS Access data is a snap with Total Access Emailer. Generate personalized emails for everyone in your
table or query. Emails can be in text and/or HTML
format, and you can even embed or attach personalized (filtered) data
and Access reports for
Improve your communication and service, and generate results!
Designed Exclusively for Microsoft Access
Total Access Emailer is designed specifically for Microsoft Access and behaves
the way you expect. Tightly integrated into Access, it runs as an add-in directly from your
MS Access database (ACCDB, MDB,
or ADP formats). It includes an interactive, Wizard-like user interface that
makes it easy to customize your email blasts in your MSAccess environment.
Total Access Emailer runs as a Microsoft Access Add-in with Your Database
Once launched from the add-ins menu, the main form appears listing all the existing email blasts for this database. The wizard interface makes it easy to
create a new email blast, edit one, and send it.
Total Access Emailer Add-in Wizard with the List of Saved Email Blasts
Use Any Table or Query for Your Data Source
Easily create custom, personalize message to everyone in your list:
- Choose any table or query with your email addresses as your data source. This includes local and linked tables.
- Select the
field with the email addresses.
- Create your subject and message which can reference field values in your data source.
- Optionally attach
reports filtered for each recipient.
You'll be quickly sending personalized messages to everyone. Your email
blast settings are automatically saved in your database for reuse and
sharing with other users.
Email Microsoft Access Reports
as PDF Attachments
Total Access Emailer is the easiest way to email Microsoft Access
reports! Use your Access report generator to design reports that can be
attached as PDF files to your emails. Easily include data from different
sources, apply the rich formatting and summaries of Access reports, then
email them to your contacts. You can filter the report by contact person to
send each person their own information.
Email Microsoft Access Reports as the Message Body in Text or HTML Format
Total Access Emailer
also lets you use your reports as the text or HTML of your email message.
Leverage the power of the Access report generator to create custom emails
for each recipient.
This is the ultimate in mail merge! Here's more information on Emailing
Microsoft Access Reports
Examples of Email Blasts Automated by Total Access Emailer
Over the years, thousands of Access enthusiasts have used Total Access
Emailer to enhance their Microsoft Access applications. We're always amazed
at what people are doing with it. Here are some examples of how people added
email with Access:
- Email Newsletters using Microsoft Access email lists
customized to include each recipient's name, address, and other specific
data in the email, and sending text or HTML formats based on customer
- Late Invoice Notifications based on a query determining late
invoices and emailing the invoices directly to them with different
messages based on how late it is.
- Welcome New Customers based on a query flagging new
people added to a database and automatically sending a welcome
- Conference/Meeting Event Reminders. A series of messages
scheduled a certain number of days before an event to update people on
the latest information and requirements.
- Human Resources Compliance for internal staff to get
missing timesheets and other paperwork for payroll, 401(k)s, flexible
spending accounts, insurance benefits, HR news, legal requirements,
etc. Emails only go to employees that should receive them based on how
employees are tagged and can contain their private information.
- Membership List Management From school PTAs, sports teams,
church groups, and non-profit organizations, tagging participants into
different groups makes it easy to send mass one-off and recurring
messages while making each of them appear personal. This eliminates the
impersonal mass CC or BCC blasts.
- Project Management Status Reports to easily distribute Access
reports to all relevant parties on a recurring basis
- Green Initiatives and Improved Security to eliminate the use
of paper reports and distribute them all via email. This also improves
confidentiality and security since people only get their data and paper
with confidential information isn't laying around.
- System Administration Alert to notify someone when certain
data changes occur. Can be tied to a specific trigger or continual
- Plus many more uses. Read some customer comments
for more examples.
Email specifications created in Total Access Emailer are easily
customized for each blast, or just repeated over and over. With its
programmatic interface, you can tie the blast to a button or event. You can
even set a macro to call it, then send it on a recurring schedule with a
program like Total Visual
Agent. Total Visual Agent lets you schedule Access chores hourly, daily,
weekly, monthly, or just one time in the future.
Unlimited Custom Emails
Send Email from Access to Everyone in Your List
Easily send a message to every email address in
your Microsoft Access table, linked table, query, or view. Emails can be sent
individually or in bulk as regular email or using CC or BCC.
Personalize Each Email
Easily customize the email subject and message
for each recipient by referencing field values from your table or query.
CanShrink options enhance formatting. Alternatively, you can even specify a
field in your data containing the subject and/or message to send so you have
complete control over each message.
Send HTML and Text Messages
Prepare both an HTML and a plain text
message, and send one or the other depending on what the recipient's email
supports. HTML messages can be an HTML file or explicit HTML text.
Include Graphics in HTML Messages
HTML messages automatically embed local graphics referenced by the message.
You do not need to manually add the graphics as attachments—they are
automatically embedded in the email message.
Easily Merge and Email Data and Attachments Including Filtered Data and Reports
Total Access Emailer lets you add multiple attachments per email. Easily
attach Access data, objects, and files on disk to your message. Use the same
attachments for everyone or filter the data and reports for each recipient. Embedded objects can include
data from tables, queries, and reports which can be in formats such as PDF, text,
Excel, HTML, and rich text format (RTF). You can also email files stored in
an ACCDB table's attachment field.
You can even use fields from your data source for the names of your
Data Compression (Zip Files) and Security
Total Access Emailer lets you compress all your file attachments into one
zip file and add a password to protect it. You can use the same zip file name and
password for everyone, or apply values from fields in your data source so each
recipient has their own zip file name and password.
Resend Your Email Blast
Email blast settings are automatically saved
for reuse such as monthly newsletters or late notices. Easily send the email
again, or edit it with your latest message. Store an unlimited number of
email blast settings and share them with your team.
Email People Who Haven't Received Your Message
An optional audit trail can be maintained to know when an email was sent to
each person. Easily send the same email to new people or to those whom the
original message was skipped because the process was interrupted.
Custom FROM Address
Specify the FROM address for your emails. Use
the same for every email or reference a field from the data source.
Print out the detail specifications of each
Management Features Guarantee Success
Preview Messages Enhanced!
Before you send your Microsoft Access e-mail blast,
the powerful preview feature sends your messages to a table, the screen, or
an email address you specify. Easily preview each custom message before you
send it. You can test with the entire list or specify a limited number of
If Save Files is set, you can preview saving the attached files to your local disk.
Email Validation NEW!
The 2016 version also introduced the Email Validation button that lets you verify the syntax of email addresses in your data source is valid before sending your emails.
Schedule Email Blasts
Launch the email blast and tell it to start at
a specific time. This can be useful for scheduling your emails for a
particular time or after hours when your mail server is less busy.
Send Multiple Email Blasts
Send multiple Microsoft Access email
blasts one after the other. This is ideal if you have email blasts that need
to go out consecutively, or use multiple data sources for related email
In the event your email blast is interrupted (power, network or Internet
failure) and you've turned on auditing, Total Access Emailer can restart the
email blast where you left off, ensuring everyone is properly notified
Audit Trail Enhanced!
Track when the emails were sent in a date/time field in your data source and/or save a copy of the email to a table. You can also use the Save File feature to save copies of all attached files.
Avoid Microsoft Outlook Automation Problems
To prevent email viruses, Microsoft Outlook/MAPI makes it practically
impossible to send multiple emails programmatically. Users either have to
manually confirm messages or run very slowly. This is what happens if you
use the Microsoft Access DoCmd.SendObject command or try to automate
Total Access Emailer avoids this problem by using SMTP rather than
Outlook. This is fast and efficient. You can even specify the FROM
email address of your messages, which can be different from your Outlook
By sending email through your SMTP server, Total
Access Emailer is compatible with any machine or software that has SMTP
(or ESMTP) capabilities, including Microsoft Exchange, and other third party email host
services like the free SMTP server
from Gmail. You can also configure your own SMTP server on a computer running Internet Information Service (IIS).
Supports Secure Servers (SSL)
Total Access Emailer also supports sending
messages through mail servers with secure socket layer (SSL).
Standard vs. Professional Version
Total Access Emailer is available in two versions. The Standard Version
is for end users and includes all the interactive features of the Total
Access Emailer add-in to create, manage, and send email blasts.
Professional Version: VBA Programmatic Interface
The Professional Version includes the Standard Version, plus
a library and programmatic module
interface for power users and developers
to add email blasts into applications. This lets you use VBA or a macro
to send the email blasts you've designed. This version also includes a
royalty-free Runtime License that allows the
distribution of our library
to people who do not own Total Access Emailer.
The Professional Version includes VBA procedures to let you:
- Send a saved email blast
- Preview a saved email blast
- Email a single message
- Change and validate the SMTP settings
- Send and preview email blasts with Save Files option NEW!
If your users don't need to create or modify the email blasts you
prepare, you can get the Professional Version and not purchase individual
licenses for each user. For instance, you can create a button on a form to
launch an email blast. Or you can create a system that
continuously checks for certain criteria like new orders before triggering
an email blast. Your users don't even need to know that Total Access Emailer is
running in the background. Complete details of the Runtime License are
included in the
Code Generator Enhanced!
In the latest version, the add-in has a Code Generator to automatically
create the VBA code to run or preview an email blast. Simply paste it into
No Recurring Fees
With Total Access Emailer, you simply buy it once:
- Support all your Microsoft Access databases
- No need to use an outside vendor
- No monthly recurring fees to automate your email broadcasts
- No limit on the number of emails you send or email addresses
- Send emails with your reports and
data filtered for each recipient, which outside vendors like Constant
Contacts can't support
- The Professional Version includes a
royalty-free distribution license, so you can extend your solution to
others, with no additional licensing fees
Part of the Total Access Solution
Total Access Emailer is a member of FMS' award-winning family of
add-ins for Microsoft Access.
Discover why FMS is the world's leading developer of MS Access third party
products with customers in over 100 countries.
Availability, Pricing, and Access Versions
Total Access Emailer comes in versions specific to each version of
Microsoft Access. Purchases are available with electronic software download
(ESD) and physical delivery of a CD and professionally printed user
email from MS Access couldn't be easier! We guarantee Total Access
Emailer will pay for itself and extend the power of Access and your work.
You'll be delighted with its flexibility and ease of use. You'll quickly discover
how improved email communication with your contacts generates results. If you
are not completely satisfied with Total Access Emailer, return it within 30
days for a complete refund.