Total Access Emailer

Microsoft Access Email Documentation

Microsoft Access 2013 and 2010 Versions
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Emailer Info:


"I was thrilled with how easy it was to run and I appreciated that I didn't need to build any special tables or queries."

Sandra Daigle
Microsoft Access MVP

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Additional Info:



Send personalized Microsoft Access emails with data and reports using Total Access EmailerSend personalized Microsoft Access emails with data and reports using Total Access EmailerEmail from Microsoft Access Download the free trial version of Total Access Emailer to send emails from Microsoft Access

Easily Send Emails and PDF Attachments from Microsoft Access

Microsoft Access 2013 SHIPPING FOR MICROSOFT ACCESS 2013 and 2010


  • Supports 32 and 64 bit versions of Access 2013 and 2010
  • Supports all Access database formats used by Access including ACCDB, MDB, and ADPs in 2010
  • Improved support for linked tables in SQL Server and Access
  • Compress your attachments into one zip file and optionally add a password
  • Use field values for names of attached zip files
  • International character support for email messages
  • Improved user interface
  • VBA Code Generator
  • Enhanced Professional Version with new VBA functions to preview emails, send individual emails, set SMTP passwords, etc.
  • Improved detection of distribution issues
  • Revised help file
  • all the new features...

Total Access Emailer is the most popular Microsoft Access email program. The email addresses in your Microsoft Access databases are a valuable asset. Whether it's a list of customers, employees, friends, prospects, or other contacts, email offers an efficient way to communicate with them. Imagine the power of your emails by merging that with all your other information for each person.

Sending emails merged with your MS Access data is a snap with Total Access Emailer. Generate personalized emails for everyone in your table or query. Emails can be in text and/or HTML format, and you can even embed or attach personalized (filtered) data and Access reports for each recipient.

Improve your communication and service, and generate results!

Microsoft Access Email with Total Access Emailer from FMS

Designed Exclusively for Microsoft Access

Total Access Emailer is designed specifically for Microsoft Access and behaves the way you expect. Tightly integrated into Access, it runs as an add-in directly from your MS Access database (ACCDB, MDB, or ADP formats). It includes an interactive, Wizard-like user interface that makes it easy to customize your email blasts in your MSAccess environment.

Microsoft Access 2013 Ribbon to launch the Total Access Emailer Add-in 

Once launched from the add-ins menu, the main form appears listing all the existing email blasts for this database. The wizard interface makes it easy to create a new email blast, edit one, and send it.

Main Screen of Total Access Emailer

Choose any table, query, or view with your email addresses, select the email field and you're ready to contact everyone in your list. Include each user's filtered data in your message and attach their Microsoft Access reports. Your email blast settings are automatically saved in your database for reuse and sharing with other users.

Email Microsoft Access Reports as Adobe PDF filesEmail Microsoft Access Reports as PDF Attachments

Total Access Emailer is the easiest way to email Microsoft Access reports! Use your Access report generator to design reports that can be attached as PDF files to your emails. Easily include data from different sources, apply the rich formatting and summaries of Access reports, then email them to your contacts. You can filter the report by contact person to send each person their own information. 

Email Microsoft Access Reports as the Message Body in Text or HTML Format

Email Microsoft Access ReportsTotal Access Emailer also lets you use your reports as the text or HTML of your email message. Leverage the power of the Access report generator to create custom emails for each recipient.

This is the ultimate in mail merge! Here's more information on Emailing Microsoft Access Reports

Examples of Email Blasts Automated by Total Access Emailer

Over the years, thousands of Access enthusiasts have used Total Access Emailer to enhance their Microsoft Access applications. We're always amazed at what people are doing with it. Here are some examples of how people added email with Access:

  • Email Newsletters using Microsoft Access email lists customized to include each recipient's name, address, and other specific data in the email, and sending text or HTML formats based on customer request.
  • Late Invoice Notifications based on a query determining late invoices and emailing the invoices directly to them with different messages based on how late it is.
  • Welcome New Customers based on a query flagging new people added to a database and automatically sending a welcome message.
  • Conference/Meeting Event Reminders. A series of messages scheduled a certain number of days before an event to update people on the latest information and requirements.
  • Human Resources Compliance for internal staff to get missing timesheets and other paperwork for payroll, 401(k)s, flexible spending accounts, insurance benefits, HR news, legal requirements, etc. Emails only go to employees that should receive them based on how employees are tagged and can contain their private information.
  • Membership List Management From school PTAs, sports teams, church groups, and non-profit organizations, tagging participants into different groups makes it easy to send mass one-off and recurring messages while making each of them appear personal. This eliminates the impersonal mass CC or BCC blasts.
  • Project Management Status Reports to easily distribute Access reports to all relevant parties on a recurring basis
  • Green Initiatives and Improved Security to eliminate the use of paper reports and distribute them all via email. This also improves confidentiality and security since people only get their data and paper with confidential information isn't laying around.
  • System Administration Alert to notify someone when certain data changes occur. Can be tied to a specific trigger or continual checking.
  • Plus many more uses. Read some customer comments for more examples.

Email specifications created in Total Access Emailer are easily customized for each blast, or just repeated over and over. With its programmatic interface, you can tie the blast to a button or event. You can even set a macro to call it, then send it on a recurring schedule with a program like Total Visual Agent. Total Visual Agent lets you schedule Access chores hourly, daily, weekly, monthly, or just one time in the future.

Unlimited Custom Emails

Send Email from Access to Everyone in Your List

Easily send a message to every email address in your Microsoft Access table, linked table, query, or view. Emails can be sent individually or in bulk as regular email or using CC or BCC.

Personalize Each Email

Easily customize the email subject and message for each recipient by referencing field values from your table or query. CanShrink options enhance formatting. Alternatively, you can even specify a field in your data containing the subject and/or message to send so you have complete control over each message.

Send HTML and Text Messages

Prepare both an HTML and a plain text message, and send one or the other depending on what the recipient's email supports. HTML messages can be an HTML file or explicit HTML text.

Include Graphics in HTML Messages

HTML messages automatically embed local graphics referenced by the message. You do not need to manually add the graphics as attachments—they are automatically embedded in the email message.

Easily Merge and Email Data and Attachments Including Filtered Data and Reports

Total Access Emailer lets you add multiple attachments per email. Easily attach Access data, objects, and files on disk to your message. Use the same attachments for everyone or filter the data and reports for each recipient. Embedded objects can include data from tables, queries, and reports which can be in formats such as PDF, text, Excel, HTML, and rich text format (RTF). You can also email files stored in an ACCDB table's attachment field.

You can even use fields from your data source for the names of your attached files NEW!

Compress and password protect email attachments as zip filesData Compression (Zip Files) and Security NEW!

Total Access Emailer lets you compress all your file attachments into one zip file and password protect it. You can use the same zip file name and password for everyone, or apply values from fields in your data source so each recipient has their own zip file name and password.

Compress all your email attachments into a zip file with password

Resend Your Email

Email blast settings are automatically saved for reuse such as monthly newsletters or late notices. Easily send the email again, or edit it with your latest message. Store an unlimited number of email blast settings and share them with your team.

Email People Who Haven't Received Your Message

An optional audit trail can be maintained to know when an email was sent to each person. Easily send the same email to new people or to those whom the original message was skipped because the process was interrupted.

Custom FROM Address

Specify the FROM address for your emails. Use the same for every email or reference a field from the data source.

Specification Report

Print out the detail specifications of each email blast.

Management Features Guarantee Success

Preview Messages

Before you send your Microsoft Access e-mail blast, the powerful preview feature sends your messages to a table, the screen, or an email address you specify. Easily preview each custom message before you send it. You can test with the entire list or specify a limited number of messages.

Schedule Email Blasts

Launch the email blast and tell it to start at a specific time. This can be useful for scheduling your emails for a particular time or after hours when your mail server is less busy.

Send Multiple Email Blasts

Send multiple Microsoft Access email blasts one after the other. This is ideal if you have email blasts that need to go out consecutively, or use multiple data sources for related email blasts.

Disaster Recovery

In the event your email blast is interrupted (power, network or Internet failure) and you've turned on auditing, Total Access Emailer can restart the email blast where you left off, ensuring everyone is properly notified without duplication.

Avoid Microsoft Outlook Automation Problems

To prevent email viruses, Microsoft Outlook/MAPI makes it practically impossible to send multiple emails programmatically. Users either have to manually confirm messages or run very slowly. This is what happens if you use the Microsoft Access DoCmd.SendObject command or try to automate Outlook.

Total Access Emailer avoids this problem by using SMTP rather than Outlook. This is fast and efficient. You can even specify the FROM email address of your messages, which can be different from your Outlook address.

SMTP Server

By sending email through your SMTP server, Total Access Emailer is compatible with any machine or software that has SMTP (or ESMTP) capabilities, including Microsoft Exchange, and other third party email host services like the free SMTP server from Gmail. You can also configure your own SMTP server on a computer running Internet Information Service (IIS).

Supports Secure Servers (SSL)

Total Access Emailer also supports sending messages through mail servers with secure socket layer (SSL).

Standard vs. Professional Version

Total Access Emailer is available in two versions. The Standard Version is for end users and includes all the interactive features of the Total Access Emailer add-in to create, manage, and send email blasts.

Library Reference to Total Access EmailerProfessional Version: VBA Programmatic Interface

The Professional Version includes the Standard Version, plus a library and programmatic module interface for power users and developers to add email blasts into applications. This lets you use VBA or a macro to send the email blasts you've designed. This version also includes a royalty-free Runtime License that allows the distribution of our library to people who do not own Total Access Emailer.

The Professional Version includes VBA procedures to let you:

  • Send a saved email blast
  • Preview a saved email blast NEW!
  • Email a single message NEW!
  • Change and validate the SMTP settings NEW!

If your users don't need to create or modify the email blasts you prepare, you can get the Professional Version and not purchase individual licenses for each user. For instance, you can create a button on a form to launch an email blast. Or you can create a system that continuously checks for certain criteria like new orders before triggering an email blast. Your users don't even need to know that Total Access Emailer is running in the background. Complete details of the Runtime License are included in the License Agreement.

Code Generator NEW!

In the latest version, the add-in has a Code Generator to automatically create the VBA code to run or preview an email blast. Simply paste it into your module.

VBA Code Generator for Automating Email Blasts from Microsoft Access databases

No Recurring Fees

With Total Access Emailer, you simply buy it once:

  • Support all your Microsoft Access databases
  • No need to use an outside vendor
  • No monthly recurring fees to automate your email broadcasts
  • No limit on the number of emails you send or email addresses you manage
  • Send emails with your reports and data filtered for each recipient, which outside vendors like Constant Contacts can't support
  • The Professional Version includes a royalty-free distribution license, so you can extend your solution to others, with no additional licensing fees

Part of the Total Access Solution

Total Access Emailer is a member of FMS' award-winning family of add-ins for Microsoft Access. Discover why FMS is the world's leading developer of MSAccess third party products with customers in over 100 countries.

Availability, Pricing, and Access Versions

Total Access Emailer comes in versions specific to each version of Microsoft Access. Purchases are available with electronic software download (ESD) and physical delivery of a CD and professionally printed 123 page user manual.

The Microsoft Access 2016 version is currently under development and is expected to be released soon. Sign up for our email newsletter or provide your email address to be notified when it's available.

Total Access Emailer Products
by Microsoft Access Version

License Price 2013 2010 2007 2003 2002 2000 97

Professional Version

Single $499 Buy Now Buy Now Buy Now Buy Now Buy Now Buy Now Buy Now
5 Seat $1,499 Buy Now Buy Now Buy Now Buy Now Buy Now Buy Now Buy Now

Standard Version

Single $299 Buy Now Buy Now Buy Now Buy Now Buy Now Buy Now Buy Now
5 Seat $899 Buy Now Buy Now Buy Now Buy Now Buy Now Buy Now Buy Now
UPGRADES (between DIFFERENT Access versions)

Upgrade from prior Access Professional version to Professional

Single $299 Buy Now Buy Now Buy Now Buy Now Buy Now Buy Now N/A
5 Seat $899 Buy Now Buy Now Buy Now Buy Now Buy Now Buy Now N/A

Upgrade from prior Access Standard version to Standard

Single $199 Buy Now Buy Now Buy Now CALL N/A
5 Seat $599 Buy Now Buy Now Buy Now N/A

Upgrade from prior Standard version to Professional

Single $399 Buy Now Buy Now Buy Now CALL N/A
5 Seat $1,199 Buy Now Buy Now Buy Now N/A
UPDATES (within the SAME Access version to X.6 Version)

Update from Professional to Professional

Single $199 Buy Now Buy Now Buy Now Buy Now  
5 Seat $599 Buy Now Buy Now Buy Now Buy Now  

Update from Standard to Standard

Single $199 Buy Now Buy Now Buy Now Buy Now  
5 Seat $599 Buy Now Buy Now Buy Now Buy Now  

Update and upgrade from Standard to Professional

Single $299 Buy Now Buy Now Buy Now Buy Now Buy Now Buy Now Buy Now
5 Seat $899 Buy Now Buy Now Buy Now Buy Now Buy Now Buy Now Buy Now

Premium Support Subscription

Single $299

More Information

5 Seat $999

Also available as part of

Total Access Ultimate Suite

Runtime/Redistributable Version

The Professional version of Total Access Emailer includes a VBA Programmatic interface, and runtime library with royalty-free redistribution rights to non-Total Access Emailer owners. Use is subject to the terms of the license agreement.

Licensing Information

Total Access Emailer is licensed on a per user basis. Each user who runs the program must have a license.

Money Back Guarantee100% Guaranteed

Sending email from MS Access couldn't be easier! We guarantee Total Access Emailer will pay for itself and extend the power of Access and your work. You'll be delighted with its flexibility and ease of use. You'll quickly discover how improved email communication with your contacts generates results. If you are not completely satisfied with Total Access Emailer, return it within 30 days for a complete refund.

Main Microsoft Access Email Page