Keep your Favorite Documents Handy using the Word Work Menu in Microsoft
Office Word 2003, 2002, 2000, and 97
Provided by: Molly Pell, Technical Project Manager
Microsoft Office Word (version 2003 and earlier*)
has a really handy built-in way to keep track of your favorite documents,
but it’s mysteriously almost undocumented by Microsoft. The Work menu
is similar to the Most Recently Used (MRU) file list, but it lets you decide
which documents to keep (like a Favorites list) instead of keeping track of
every document that you open.
Follow these steps to add the Work menu to Microsoft Word:
From the Tools menu, click Customize
Select the Commands tab
In the Categories list (on the left), select “Built-In
In the Commands list, locate Work and drag it to your
Close the Customize dialog
Adding documents to the menu is easy—just open the document
and select Work, Add to Work Menu. Removing documents, however, is a little
To remove items, you have two options:
Customize dialog as explained above, and drag the "ToolsCustomizeRemoveMenuShortcuts"
item (from the "All Commands" category") to the Work menu.
keyboard shortcut for removing menu items (in English versions of
Word, the shortcut is Crtl+Alt+Hyphen).
When you use either of these options, the mouse cursor
changes to – and allows you to click and remove any item from any
menu. Be careful not to click on the wrong menu item, though, or it’s gone!
Limitations of the Work Menu
While incredibly useful, this feature does have several
limitations, which is perhaps why it's not fully documented as a feature.
As noted above, removing menu items is not intuitive,
and it’s easy to accidentally remove the wrong menu item by mis-clicking.
Like the MRU list, the Work list is limited to 9
entries. Try to add a 10th, and an item is removed from the
bottom of the list.
You can’t reorder the list. Like the MRU list, the Work
list is always sorted in the order that you add the documents.
The Work menu stores shortcuts. If you move or delete a
document, the Work menu shortcut no longer works.
Sub-menus are not supported.
If you know about these limitations, however, you can work
around them and make great use of this little-known feature.
For more information, just search Google for "Word Work
Menu," and you'll find hundreds of opinions and articles about how to make
the most of this feature.
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