So you've successfully deployed your Microsoft Access database application and people are happily using it. Don't rest yet! System Administration tasks are just beginning.
Whether your application is written in MS Access, VB6, C++, or Visual Studio .NET, if you rely on Access/Jet Engine (*.ACCDB or *.MDB) databases, you need to periodically compact and repair them for optimal performance, recover unused disk space, and prevent data corruption. For more information, read the Microsoft article on keeping Microsoft Access databases in top condition.
Total Visual Agent automates database compacts, makes backups (copy and zip), runs macros, collects database statistics, monitors database size to alert you if they get too large, and performs other scheduled tasks to simplify these repetitive chores. Make sure these critical tasks are performed before disaster strikes.
Total Visual Agent lets you easily schedule and execute the repetitive tasks your databases need. Schedule a wide range of tasks and run them in a fully automated and audited manner. Set start times and end times, and receive emails if anything goes wrong. For extra security, Total Visual Agent can run as a Windows Service, so it can run without a user and recover from crashes.
Total Visual Agent is a system administrator's dream! (PC Week)
If so, you need Total Visual Agent. Total Visual Agent lets you define and schedule these tasks for a specific database or a drive/folder full of databases:
Total Visual Agent lets you schedule and automatically perform these tasks every specified number of minutes, once per hour, daily, weekly, monthly, yearly, or at one specific time in the future.
Perform your daily chores in the middle of the night! You can even back up data while users are in the database (ideal for 24/7 environments) or execute your own custom code such as printing reports or data uploads and downloads.
Notice the ability to specify a cut-off time for tasks to be completed. This ensures that as your databases grow and your tasks require more time to complete, Total Visual Agent never interferes with your business needs and alerts you if a start time has passed its time limit.
Total Visual Agent manages an unlimited number of Access/Jet Engine databases across your network. Install it on a PC that can see the databases you want to manage. It can even run as a Windows Service to provide extra security and automatically restart if your PC goes down.
The Manager portion lets you specify your events:
Define the tasks to execute:
When the time arrives, Total Visual Agent performs its tasks, then goes back to "sleep" to await the next event.
Total Visual Agent supports secured databases and lets you assign the security workgroups, user name, and passwords necessary to perform the tasks you need.
Total Visual Agent offers a professional solution to ensure your Access/Jet databases perform optimally and are administered properly over time.
A complete audit trail is maintained in a table for every task performed. The data is stored in an Access database with reports that you can use.
Emails can alert you if an error occurs, a database gets too large, or if you want a notification when an event finishes.
Sample Email Confirmation when an Event is Finished
You can specify a different email address for errors and event completion notices, and enter the settings for your SMTP server:
Email Alert Settings with SMTP Support for Office 365
Total Visual Agent can run as a standard Windows program or as a "hidden" Windows Service. The service runs even without a user logged on to the computer, providing increased security and automated restart if the machine crashes. Simply schedule the tasks you want, and let Total Visual Agent take care of it forever. Visit Run as a Windows Service for details.
Total Visual Agent 2021 is our latest version supporting MS Access 365/2021 and all prior Access database formats:
Unless you want to run Access database macros, manage ADPs, or support ACCDB databases in the new formats after Access 2016, your PC does not need to have Access installed for Total Visual Agent to perform its tasks.
Total Visual Agent 2003 is available for supporting all Access database formats from Access 2003 and before (no ACCDB database format). For more details, visit our FAQ to decide which version is right for you.
Total Visual Agent Pricing
for Microsoft Access, Office, and Visual Basic 6
|Licenses||Price||Access 365/2021, 2019, 2016,
2013, 2010 and 2007
|Access 2003 and Earlier|
|Single||$399||Buy Now||Buy Now|
|5-Seat||$1199||Buy Now||Buy Now|
|Single||$299||Buy Now||Buy Now|
|5-Seat||$899||Buy Now||Buy Now|
Premium Support Subscription
Also Available as part of:
Total Access Ultimate Suite
Total VB Enterprise Suite
A runtime version of Total Visual Agent is not available since it
cannot be bundled within an Access or VB6 application (like a control).
Total Visual Agent is a system administrative tool and usually runs
on a machine separate from the deployed applications. Since it can manage
databases across the entire network, its usefulness extends well beyond your
Many developers and consultants, who need to bundle scheduled database maintenance with their applications, purchase multi-license copies of Total Visual Agent and resell it to their clients. Not only can you resell Total Visual Agent at full price, you can also charge fees for installation and configuration to manage your applications, all their other Access/Jet databases, and scheduling other tasks. For more information, please contact email@example.com.
|Total Visual Agent is licensed on a per installation basis. Each installation can manage multiple databases across the entire network (assuming the machine has rights to view the other network drives).|
Microsoft Office/Access 365 Support
|Microsoft Office/Access 365 is a subscription that is constantly updated. Total Visual Agent 2021 supports the version of Office/Access 365 when it was released at the end of 2021. We cannot guarantee automatic support for all future releases with our current version. We strive to provide upgrades to support new features as they become available.|
With Windows Service!
Supports: All Access, Jet Engine, and Visual Basic versions
"Total Visual Agent is a real find, a rare combination of ease of use, and bang for the buck. In the end, no other competitor even comes close."
Thomas Wagner, Product Review in MS Office and VBA Developer