Delay Sending Your Emails in Microsoft Outlook
Provided by: Annie Kelly, FMS Customer Relations Manager
 I
didn't mean to send that!
Have you ever sent a message in Microsoft Outlook and
immediately wished you could get it back?
Do you remember something you need to change
immediately after pressing Send? Maybe a
related email came in while you composed your
message. Maybe you forgot to add the attachment
you mentioned in your email.
Or maybe you just need to cool down and reflect a
little more before sending your message. Having
the ability to stop and delete that message
could save your job, relationship, or client!
Solution: Add a Short Delay Before Your Messages
are Actually Sent
Fortunately, there's a simple solution to
tell Outlook to delay sending your message. By
setting an Outlook rule, you can delay all your
messages for a few minutes.
How it Helps: Retrieve the Message from Your
Outbox
Before a message is sent, Microsoft Outlook
places it in your Outbox prior to sending it to
your Exchange Server. The default behavior is
for Outlook to immediately send all messages
that are put in the Outbox.
By adding the rule to delay this, your
message will sit in the Outbox giving you the
opportunity to open it again to edit it, or
simply delete it. You can specify the number of
minutes you'd like like the message to wait
before it's sent. You can also create
exceptions, like not delaying any messages that
are marked as Important.
Delay delivery of all messages:
On the Tools menu, click "Rules
and Alerts,"
Click "New Rule" Then select "Start from a blank rule."
Select when messages should be checked box, click "Check
messages after sending," and then click Next.
Select condition(s)" list, select any options you want, and then
click Next.If you do not select any check boxes, a confirmation dialog box appears.
Clicking "Yes" applies this rule to all messages you send.
Next select action(s) list, select "defer delivery by a number of
minutes." Delivery can be delayed up to two hours.
Click OK, and then click Next.
Select any exceptions, and then click Next.
Specify a name for this rule box, type a name for the rule.
and Click Finish.
If you
need to edit your message, add an attachment, or
delete the message, you can find you message in your
Outbox.
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