Link a Microsoft Access Database to Microsoft Outlook Data
Provided by: Dave Juth, Senior Systems Architect
Did you know you can link data from Microsoft Outlook into
a Microsoft Access database? Get the list of contacts, calendar items, mail
messages, notes, tasks, etc. To do this, follow these steps from your
Microsoft Access database.
Step 1: Launch the Exchange/Outlook Import Wizard
From Microsoft Access 2013, 2010, or 2007
Data, More, Outlook Folder:
From Access 2003 or earlier
the menu: File, Get External Data, Link Tables. In the
Files of Type dropdown, select Outlook.
Step 2: Choose Import or Link
On the next screen, choose the connection
type. For our example, we'll choose "Link to
the data source by creating a linked table" to
always have the latest data:
Step 3: Choose the Source Data
The next dialog of the Wizard lets you expand
the treeview of your Outlook folders:
Expand the Address Book,
Mailbox, or Public Folders and select the data to link into Microsoft Access as a
table. For example, to link Contacts data, expand your mailbox and
select the Contacts node. Click Next.
Step 4: Specify the Linked Table Name
In the last form of the Wizard, specify your
linked table name, press Finish:
When the Link/Exchange Wizard prompts you with the finished dialog,
click the OK button and you will see the linked table in your database:
You can now use and query your Microsoft
Outlook data similar to other linked tables.
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