If you use Outlook, you know how useful its calendar is for scheduling appointments and meetings. But there’s more to the calendar than you might think. Here are some tips for getting more out of your Outlook calendar.
Outlook has many ways to customize the way your calendar is displayed. Most are available through the calendar’s View options, and through the Outlook Calendar Options dialog. Here are some examples:
Select View | Arrange By | Current View for many built-in viewing options. In addition to the standard view options, choose from several additional views like Active Appointments, Events, Recurring Appointments, and more. You can also customize views (change fonts, display appointment end times, show time as clocks, etc.) using the “Customize Current View” menu option. Even add new view options using the “Define Views” menu option.
Customize your work week and working hours, show or hide week numbers, change calendar background color, and more by selecting Tools | Options from the Outlook menu, and clicking [Calendar Options] on the Preferences tab. See Microsoft's page, Change the appearance of your calendar for more information.
To customize your calendar to show non-contiguous days:
To print a calendar showing your appointments:
You can even print non-adjacent days:
See Microsoft's page, Print a calendar showing appointments and meetings for more information.
In addition to printing your calendar, Outlook can print a blank calendar. This can be useful to schedule projects, jot down notes, keep track of time, etc.
See Microsoft's page, Print a blank calendar for more information.
Outlook also lets you export your calendar’s data to several formats, including Access, Excel, and more.
See Microsoft's page Export or backup email, contacts, and calendar to an Outlook .pst file for more information.
To jump to a particular date in your Outlook calendar, select Go | Go to Date from the Outlook menu, or press Ctrl+G to open the Go To Date dialog. Select the date you want from the calendar, or instead of choosing a date, type text describing the date. For instance, type “Last day of the month,” or “fourth of July,” or even “New Year’s Eve” to jump there.
To return to Today, select Go | Today from the Outlook menu, or click the "Today" icon on the toolbar.
See Microsoft's page, Go to a specified day in the calendar for more information.
If you are using Microsoft Exchange Server, you can share your calendar with some or all users. To share your calendar:
See Microosft's page, Share an Outlook calendar with other people for more information.