Easily Send Emails from Microsoft® Access®
SHIPPING VERSION FOR MICROSOFT ACCESS 2007
New Features:
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- Supports the Access 2007 ACCDB database format and new field types
- Sends filtered Access reports as attached PDF or XPS files
- A sleek, new Microsoft Access 2007 user interface
- Enhanced professional version
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and more...
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Total Access Emailer is the most
popular Microsoft Access email program. The email addresses in your
Microsoft Access databases are a valuable asset. Whether it's a list of
customers, employees, friends, prospects, or other contacts, email
offers an efficient way to communicate with them. Imagine the power
of your emails by merging that with all your other information for each
person.
Sending emails merged with your Microsoft Access data is a snap with Total Access Emailer. Generate personalized emails for everyone in your
table or query. Emails can be in text and/or HTML
format, and you can even embed or attach personalized (filtered) data
and Access reports for
each recipient.
Improve your communication and service, and generate results!
Designed Exclusively for Microsoft Access
Total Access Emailer is designed specifically for Microsoft Access and behaves
the way you expect. Tightly integrated into Access, it runs as an add-in directly from your Access database (MDB, ADP, or the new Access 2007
ACCDB format). It includes an interactive, Wizard-like user interface that
makes it easy to customize your email blasts in your Access environment.
Choose any table, query, or view with your email addresses, select the
email field and you're ready to contact everyone in your list. You can even
merge each user's filtered data in your message and attach Access
reports. Your email
blast settings are automatically saved in your database for reuse and
sharing with other users.
Email Microsoft Access Reports in Text or HTML Format
Total Access Emailer is the easiest way to email Access
reports! Use your Access report generator to create reports that can be
exported to text or HTML for your email message. Easily include data from
different sources, apply the rich formatting and summaries of Access
reports, then email them to your contacts. You can filter the report by
contact person to send each person their own information.
Reports can be the body of your message or can be attached
as a snapshot along with other data such as filtered tables or queries
specific to each recipient! This is the ultimate in mail merge! Here's more information on Emailing
Microsoft Access Reports
Unlimited Custom Emails
Send Email from Access to Everyone in Your List
Easily send a message to every email address in
your Microsoft Access table, linked table, query, or view. Emails can be sent
individually or in bulk as regular email or using CC or BCC.
Personalize Each Email
Easily customize the email subject and message
for each recipient by referencing field values from your table or query.
CanShrink options enhance formatting. Alternatively, you can even specify a
field in your data containing the subject and/or message to send so you have
complete control over each message.
Send HTML and Text Messages
Prepare both an HTML and a plain text
message, and send one or the other depending on what the recipient's email
supports. HTML messages can be an HTML file or explicit HTML text.
Include Graphics in HTML Messages
HTML messages automatically embed local graphics referenced by the message.
You do not need to manually add the graphics as attachments—they are
automatically embedded in the email message.
Easily Merge and Email Data and Attachments Including Filtered Data and Reports
Total Access Emailer lets you add multiple attachments per email. Easily
attach Access data, objects, and files on disk to your message. Use the same attachments for
everyone or filtered for each recipient. Embedded objects can include
data from tables, queries, and reports which can be in formats such as text,
Excel, HTML, rich text format (RTF), and snapshots for reports.
For
Access 2007, you can attach reports as PDF or XPS formats. You can also
email the file(s) stored in an attachment field.
Resend Your Email
Email blast settings are automatically saved
for reuse such as monthly newsletters or late notices. Easily send the email
again, or edit it with your latest message. Store an unlimited number of
email blast settings and share them with your team.
Email People Who Haven't Received Your Message
An optional audit trail can be maintained to know when an email was sent to
each person. Easily send the same email to new people or those whom the
original message skipped because the process was interrupted.
Custom FROM Address
Specify the FROM address for your emails. Use
the same for every email or reference a field from the data source.
Specification Report
Print out the detail specifications of each
email blast.
Management Features Guarantee Success
Preview Messages
Before you send your Microsoft Access e-mail blast,
the powerful preview feature sends your messages to a table, the screen, or
an email address you specify. Easily preview each custom message before you
send it. You can test with the entire list or specify a limited number of
messages.
Schedule Email Blasts
Launch the email blast and tell it to start at
a specific time. This can be useful for scheduling your emails for a
particular time or after hours when your mail server is less busy.
Send Multiple Email Blasts
Send multiple Microsoft Access email
blasts one after the other. This is ideal if you have email blasts that need
to go out consecutively, or use multiple data sources for related email
blasts.
Disaster Recovery
In the event your email blast is interrupted (power, network or Internet
failure) and you've turned on auditing, Total Access Emailer can restart the
email blast where you left off, ensuring everyone is properly notified
without duplication.
Avoid Microsoft® Outlook® Automation Problems
To prevent email viruses, Microsoft Outlook/MAPI makes it practically
impossible to send multiple emails programmatically. Users either have to
manually confirm messages or run very slowly. This is what happens if you
use the Microsoft Access DoCmd.SendObject command or try to automate
Outlook.
Total Access Emailer avoids this problem by using SMTP rather than
Outlook. This is fast and efficient. You can even specify the FROM
email address of your messages, which can be different from your Outlook
address.
SMTP Server
By sending email through your SMTP server, Total
Access Emailer is compatible with any machine or software that has SMTP
(or ESMTP) capabilities, including Microsoft Exchange, Outlook Express,
Lotus Notes, etc., or a third party email host. You can use a
free SMTP server like Gmail if you
have an account there. The product help file also includes instructions
on configuring your own SMTP server on a computer running Windows 2000, XP
or 2003, if you don't already have one set up.
Supports Secure Servers (SSL)
Total Access Emailer also supports sending
messages through mail servers with secure socket layer (SSL).
Examples of Email Blasts Automated by Total Access Emailer
Over the years, thousands of Access enthusiasts have used Total Access
Emailer to enhance their Microsoft Access applications. We're always amazed
at what people are doing with it. Here are some examples of how people added
email with Access:
- Email Newsletters using Microsoft Access email lists
customized to include each recipient's name, address, and other specific
data in the email, and sending text or HTML formats based on customer
request.
- Late Invoice Notifications based on a query determining late
invoices and emailing the invoices directly to them with different
messages based on how late it is.
- Welcome New Customers based on a query flagging new
people added to a database and automatically sending a welcome
message.
- Conference/Meeting Event Reminders. A series of messages
scheduled a certain number of days before an event to update people on
the latest information and requirements.
- Human Resources Compliance for internal staff to get
missing timesheets and other paperwork for payroll, 401(k)s, flexible
spending accounts, insurance benefits, HR news, legal requirements,
etc. Emails only go to employees that should receive them based on how
employees are tagged and can contain their private information.
- Membership List Management From school PTAs, sports teams,
church groups, and non-profit organizations, tagging participants into
different groups makes it easy to send mass one-off and recurring
messages while making each of them appear personal. This eliminates the
impersonal mass CC or BCC blasts.
- Project Management Status Reports to easily distribute Access
reports to all relevant parties on a recurring basis
- Green Initiatives and Improved Security to eliminate the use
of paper reports and distribute them all via email. This also improves
confidentiality and security since people only get their data and paper
with confidential information isn't laying around.
- System Administration Alert to notify someone when certain
data changes occur. Can be tied to a specific trigger or continual
checking.
- Plus many more uses. Read some customer comments
for more info.
Email specifications created in Total Access Emailer are easily
customized for each blast, or just repeated over and over. With its
programmatic interface, you can tie the blast to a button or event. You can
even set a macro to call it then send it on recurring schedule with a
program like Total Visual
Agent. Total Visual Agent lets you schedule Access chores hourly, daily,
weekly, monthly, or just one time in the future.
100% Guaranteed
Sending email in Access couldn't be easier! We guarantee Total Access
Emailer will pay for itself and extend the power of Access and your work.
You'll be delighted with its flexibility and ease of use. You'll quickly discover
how improved email communication with you contacts generates results. If you
are not completely satisfied with Total Access Emailer, return it within 30
days for a complete refund.
Part of the Total Access Solution
Total Access Emailer is a member of FMS' award-winning family of
add-ins for Microsoft Access.
Discover why FMS is the world's leading developer of Access third party
products with customers in over 100 countries.
Standard vs. Professional Version
Total Access Emailer is available in two versions:
- The Standard Version
is for end users and includes all the interactive features of the Total
Access Emailer add-in to create, manage, and send email blasts.
- The Professional Version includes the Standard Version, plus
a library and programmatic module
interface for power users and developers
to add email blasts into applications. This lets you use VBA or a macro
to send the email blasts you've designed. This version also includes a
royalty-free Runtime License that allows the
distribution of our library
to people who do not own Total Access Emailer. Complete details of the
Runtime License are included in the
License Agreement.
If your users don't need to create or modify the email blasts you
prepare, you can get the Professional Version and not purchase individual
licenses for each user. For instance, you can create a button on a form to
launch an email blast. Or you can create a system that
continuously checks for certain criteria like new orders before triggering
an email blast. Your users don't need to know that Total Access Emailer is
running in the background.
No Recurring Fees
With Total Access Emailer, there's no need to use an outside vendor or
pay monthly fees to automate your email broadcasts. Buy it once and never
pay recurring fees or be limited by the number of emails your send or email addresses
you manage. You'll also be able to send emails that include your reports and
data which outside vendors usually can't handle.
Availability, Pricing, and Access Versions
Total Access Emailer comes in versions specific to each version of
Microsoft Access. Purchases are available with electronic software download
(ESD) and physical delivery of a CD and professionally printed 110 page user
manual.
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